N8N Workflow
WooCommerce Order Updates to Customers via WhatsApp with Rapiwa API
Automates WhatsApp order updates for WooCommerce customers: verifies numbers with Rapiwa, sends invoice links and product info, logs all deliveries, and manages unverified contacts via Google Sheets
Automatically Send WhatsApp Order Updates via WooCommerce
Who Is This For?
Online store owners, support teams, and marketers who want to automatically verify WhatsApp numbers and send order updates, invoices, or personalized notifications to customers.
What This Workflow Does
- Receives WooCommerce order events via Webhook
- Normalizes payload and maps billing, line items, and invoice links
- Iterates over items in batches to control throughput
- Cleans and verifies phone numbers using Rapiwa API
- Sends templated WhatsApp messages to verified numbers
- Logs all attempts in Google Sheets for both verified & unverified numbers
- Throttles requests with a Wait node to prevent API overload
Key Features
- Trigger-based automation (Webhook or WooCommerce trigger)
- Payload mapping via Code nodes
- Controlled batching and rate limiting
- Pre-send WhatsApp number verification
- Conditional flows for verified vs unverified numbers
- Personalized message templates using customer & product data
- Google Sheets logging and audit trail
Google Sheet Column Structure
| Name | Number | Address | Product Title | Product ID | Size | Quantity | Total Price | Product Image | Invoice Link | Product Status | Validity | Status | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Abdul Mannan | 8801322827799 | contact@spagreen.net | mirpur dohs | Air Force 1 Reigning Champ Dark Grey 1:1 - 40 | 251 | 40 | 1 | BDT 5800.00 |  |
Invoice | on-hold | verified | sent |
| Abdul Mannan | 8801322827799 | contact@spagreen.net | mirpur dohs | Air Force 1 Reigning Champ Dark Grey 1:1 - 40 | 251 | 40 | 1 | BDT 5800.00 |  |
Invoice | on-hold | unverified | not sent |
Support & Help
Item details
Release date
2025-11-11
Last update
2025-11-12
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