N8N Workflow
Automate Review Requests via WhatsApp for Completed WooCommerce Orders with Rapiwa
Automate WooCommerce order updates: verify WhatsApp numbers, send templated messages with invoice links, log results to Google Sheets, and throttle requests using n8n workflow with Rapiwa API
WooCommerce Automated WhatsApp Order Updates
Who Is This For?
Online store owners, customer-success teams, and marketers who want to automatically verify WhatsApp numbers and send order updates or invoice links to customers.
What This Workflow Does
- Listens for WooCommerce order events (e.g., order.updated)
- Filters completed orders and normalizes payload data
- Iterates over line items using batching to control throughput
- Cleans phone numbers by removing non-digit characters
- Verifies WhatsApp numbers via Rapiwa API
- Sends templated WhatsApp messages to verified numbers
- Logs successes to "Verified & Sent" sheet and failures to "Unverified & Not Sent"
- Uses Wait nodes to throttle requests and avoid API rate limits
Requirements
- Rapiwa Bearer Token (HTTP Bearer credential)
- WooCommerce API credentials or configured Webhook
- Google Sheets OAuth2 credentials
- n8n instance with nodes: WooCommerce Trigger, Code, SplitInBatches, HTTP Request, IF, Google Sheets, Wait
- WooCommerce store providing billing and line_items in payload
Google Sheet Structure
| Name | Number | Address | Product Title | Product ID | Total Price | Invoice Link | Delivery Status | Validity | Status | |
|---|---|---|---|---|---|---|---|---|---|---|
| Abdul Mannan | 8801322827799 | contact@spagreen.net | mirpur dohs | Air force 1 Fossil 1:1 - 44 | 238 | BDT 5500.00 | Invoice link | completed | verified | sent |
| Abdul Mannan | 8801322827799 | contact@spagreen.net | mirpur dohs h#1168 rd#10 av#10 mirpur dohs dhaka | Air force 1 Fossil 1:1 - 44 | 238 | BDT 5500.00 | Invoice link | completed | unverified | not sent |
Important Notes
- Do not hard-code API keys or tokens; use n8n credentials.
- Google Sheets column names must match mapping keys exactly, including trailing spaces.
- IF node checks against string "true"; normalize boolean values accordingly.
- Message templates reference products in the payload; update if multiple products per order.
Useful Links
Support & Help
Item details
Release date
2025-11-07
Last update
2025-11-11
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